Introduction

The EU General Data Protection Regulation (GDPR) came into force across the European Union on 25th May 2018 and brought with it the most significant changes to data protection law in two decades. Based on privacy by design and taking a risk-based approach, the GDPR has been designed to meet the requirements of the digital age.

The 21st Century brings with it broader use of technology, new definitions of what constitutes personal data and a vast increase in cross-border processing. The new Regulation aims to standardise data protection laws and processing across the EU; affording individuals stronger, more consistent rights to access and control their personal information.

Our Commitment

Bradshaw Rose is committed to ensuring the security and protection of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection program in place which complies with existing law and abides by the data protection principles. However, we recognise our obligations in updating and expanding this program to meet the demands of the GDPR and the UK Data Protection Act 1998.

Bradshaw Rose is dedicated to safeguarding the personal information under our remit and in developing a data protection regime that is effective, fit for purpose and demonstrates an understanding of, and appreciation for, the new Regulation. Our preparation and objectives for GDPR compliance have been summarised in this statement and include the development and implementation of new data protection roles, policies, procedures, controls and measures to ensure maximum and ongoing compliance.

Our GDPR Policies and Practices

Bradshaw Rose has a consistent level of data protection and security across our organisation that is fully compliant with the GDPR. This covers:

• Information Audit
• Procedures - data protection policies and procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including: Data Protection, Data Retention & Erasure, Data Breaches, International Data Transfers & Third-Party Disclosures and Subject Access Requests
• Legal Basis for Processing
• Privacy Notice/Policy
• Obtaining Consent
• Direct Marketing
• Data Protection Impact Assessments (DPIA)
• Processor Agreements
• Special Categories Data (Bradshaw Rose does not store any Special Categories Data)

Data Subject Rights

In addition to the policies and procedures mentioned above that ensure individuals can enforce their data protection rights, we provide easy to access information via our website of an individual's right to access any personal information that Bradshaw Rose processes about them and to request information about:

• What personal data we hold about them
• The purposes of the processing
• The categories of personal data concerned
• The recipients to whom the personal data has/will be disclosed
• How long we intend to store your personal data for
• If we did not collect the data directly from them, information about the source
• The right to have incomplete or inaccurate data about them corrected or completed and the process for requesting this
• The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use
• The right to lodge a complaint or seek judicial remedy and who to contact in such instances

Information Security & Technical and Organisational Measures

Bradshaw Rose takes the privacy and security of individuals and their personal information very seriously and takes every reasonable measure and precaution to protect and secure the personal data that we process. We have robust information security policies and procedures in place to protect personal information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures.

GDPR Roles and Employees

Bradshaw Rose has designated Ali Dewji as our Data Protection Officer (DPO). In this role he is ultimately responsible for promoting awareness of the GDPR across the organisation, assessing our GDPR readiness, identifying any gap areas and implementing the new policies, procedures and measures.

Bradshaw Rose understands that continuous employee awareness and understanding is vital to the continued compliance of the GDPR.

If you have any questions about our preparation for the GDPR, please contact our DPO, Ali Dewji at ali.dewji@bradshawrose.com